PARCEL Standards – Fleet Management
Drivers and Driving Behaviour
Vehicles are driven only by appropriately authorised, tested and trained drivers who hold a valid driving licence. There is regular evaluation to ensure that vehicles are being driven and maintained in a safe and responsible manner and in line with national laws and regulations.
Fleet Management Procedures
Documented procedures are in place for Fleet Management covering the standards described in this section, and include owned and rented vehicles. A senior manager is overall accountable and responsible for fleet management and safety. Staff can explain these processes relating to their individual roles and responsibilities and paperwork supports current process compliance.
At least annually, there is a review of the overall fleet (owned and rented). This review considers the composition, size, performance and cost of fleet to meet current and future programmatic needs.
Fuel is controlled and monitored to ensure the risk of theft/fraud is minimised. Staff can explain fuelling processes relating to their individual roles and responsibilities and paperwork supports current process compliance.
All accidents and incidents are reported immediately, recorded and corrective actions implemented to help reduce the likelihood of re-occurrence.
Vehicle Information Management
Data is recorded per vehicle including, as a minimum:
- Vehicle Registration
- Vehicle Asset number
- Engine and Chassis serial numbers
- Records of daily vehicle inspections
- Details of journeys made including start and end mileage/km reading
- Details of fuel added
- Record of servicing and maintenance
Monitoring and Reporting
Reports for each vehicle should be made regularly providing information on usage, fuel consumption, maintenance costs and total vehicle running costs to help with management decision making. Analysis should be undertaken to ensure the fleet is operating as effectively as possible.
Licensing and Reporting
Vehicles are licensed and insured according to national regulations.
Vehicles are preventatively and proactively maintained, serviced and repaired to maximise the life of the vehicle, reduce costs and keep vehicle downtime to a minimum. Vehicles have safety, communications, first aid and recovery equipment.